All Tennessee Extension peer-reviewed materials are classified and issued in one of the following numbered series:
- Extension Publication (PB)—a booklet, manual or curriculum printed for general distribution or for specific audiences within the general public. Generally eight pages or longer.
- Requires submission to reading committee for peer review (normally three content specialists). If the publication is intended for a youth audience, the peer review committee should include a state 4-H youth development staff member.
- After peer review comments are sent to author, the department head must approve publishing of the material.
- Normally developed as a fee-based item unless supported by grant, gift or departmental funds. If fee-based, the publication will be listed on the Extension e-Marketplace website for sale of printed material; e-Marketplace fees and sales tax should be included in the price.
- Print version stored and distributed by the Ag Campus Publications & Services office.
For adult audiences: - Also posted on Extension publications website for no-charge online viewing/download.
For youth audiences: - Posted on the Extension 4-H website for no-charge online viewing/download. (For additional information, see pages 7-9.)
- Special Publication (SP)—Smaller publications, charts, posters and other program materials for general distribution or for specific audiences within the general public. Generally shorter than eight pages.
- Requires submission to reading committee for peer review (normally three content specialists). If the publication is intended for a youth audience, the peer review committee should include a state 4-H youth development staff member.
- After peer review comments are sent to author, the department head must approve publishing of the material.
- Print version stored and distributed by the Ag Campus Publications & Services office.
For adult audiences: - Also posted on Extension publications website for online viewing/download.
For youth audiences: - Posted on the Extension 4-H website for online viewing/download. (For additional information, see pages 7-9.)
- Web Publication (W)—educational/informational materials that exist only in electronic format. For adult audiences:
- Requires submission to reading committee for peer review (normally three content specialists).
- After peer review comments are sent to author, the department head must approve.
- Posted on Extension publications website.
For youth audiences, Web publications are developed and published differently: - Requires submission to reading committee for peer review (normally a subject-matter specialist and a member of the 4-H youth development staff).
- After peer review comments are sent to author, requires approval by both the author’s department head and administrative approval by the 4-H youth development department.
- Posted on 4-H youth development website, under Projects. (For additional information, see pages 7-9.)
- Newsletter—material designed for targeted audiences, produced on a regular schedule (quarterly, semi-annually, etc.)
- Does not require peer review.
- Requires approval of department head for initial issue; handled routinely thereafter.
- May be printed, electronic or both.
- Normally numbered by volume (year), then issue number. (For additional information, see page 10.)
- Extension Form (F)—administrative forms, record books, enrollment cards, certificates, report forms and all other forms for general or limited distribution.
- Requires approval of department head.
- Stored and distributed by department or Ag Campus Publications & Services office.
- Departmental Publication (D)–small, online-only publications, fact sheets or other materials produced by departmental specialists. Usually one to three pages front and back.
- Does not require peer review.
- Author will use provided templates to flow in text, photo(s) and graphic elements. Completed template will be sent to Marketing & Communications editor.
- The editor will proof the document and a graphic artist will perform an art check.
- The editor will assign a D number and upload the publication to the Extension publications website.
- The author will receive an electronic copy of the completed, numbered publication.
